This privacy notice tells you what to expect us to do with your personal information when you work for us. 

• Contact details 
• What information we collect, use, and why 
• Lawful bases and data protection rights 
• Where we get personal information from 
• How long we keep information 
• Who we share information with 
• How to complain 

Contact details 

Telephone: 07894459048 
Email: kerry@thescenicrouteneurodivergentcoach.co.uk 

What information we collect and use, and why 

Staff health and wellbeing 

We collect or use the following personal information for managing staff health and wellbeing: 

• General health and wellbeing information 
  
• Access needs or reasonable adjustments 

We also collect or use the following special category information for managing staff health and wellbeing. This information is subject to additional protection due to its sensitive nature: 

• Racial or ethnic origin 
• Genetic information 
• Health information 
• Sexual orientation information 

Lawful bases and data protection rights 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website. 

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website: 

• Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access. 

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification. 

• Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure. 

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing. 

• Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing. 

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability. 

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent. 

If you make a request, we must respond to you without undue delay and in any event within one month. 

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice. 

Our lawful bases for the collection and use of your data 

Our lawful bases for collecting or using personal information as part of managing staff health and wellbeing are: 

• Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

• Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object. 

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are: 

• I will be registered with ICO, and I will be the data collector for my organisation. Information collected is a protective measure in order to safeguard anyone accessing coaching services. 

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above. 

• Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. This includes an urgent need for life sustaining food, water, clothing or shelter. All of your data protection rights may apply, except the right to object and the right to portability. 

Where we get personal information from 

We collect your information from the following places: 

• Employment agency 
  
• Occupational Health and other health providers 
• Pension administrators or government departments (eg HMRC and DWP) 
• Staff benefit providers  
• Public sources (eg LinkedIn or other websites) 

How long we keep information 

For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.  

Who we share information with 

In some circumstances, we may share information with the following organisations: 

• Training suppliers 
  
• Employee benefit schemes 
• Health and benefit suppliers 
• Professional consultants 

How to complain 

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. 

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. 

The ICO’s address:            

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

Website: https://www.ico.org.uk/make-a-complaint 

Last updated 

 

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Alternatively, please feel free to get in touch with Kerry on WhatsApp 07894 459048 or by using the “How can I help you?” button below.